Managing Positions Requiring Multiple Application Forms

Updated 2 months ago by Amy Tranter

For some positions you are recruiting for, you may want to ask different candidates a different set of questions in the application form. For example, you require different information from external candidates than you do from internal candidates.

There are a couple of options for managing this in the Criteria platform.

Conditional questions in application form

If you only have a small number of questions that a limited number of candidates will need to answer, you can use conditional questions to manage this.

When creating the application form, you can make a question mandatory if the candidate selected a particular response in a previous question.

For example, if candidates answer “Yes” to the question “Have you ever worked for this organisation before?” you can make it mandatory that they provide some further details in the next question.

Multiple jobs

Each job can only have one application form attached. If a large number of the questions you want to ask candidates will be different, depending on the type of candidate applying, it might be easier to create two (or more) jobs to manage this. Each of the jobs will use a different application form that asks questions relevant to those candidates.

Post the application form link for each job on sites that are going to attract those candidates. For example, you might post the link for internal candidates onto your intranet and the link for external candidates on job boards like Seek or Indeed.

Once you have reviewed all your candidates' applications and have a short list of candidates to progress to assessments, if you wish you can copy these candidates to another job to keep all the assessment results in one job. Select the candidates being progressed, then use the Bulk Actions function to “Copy Results” to the new job.

If you want to track where your candidates have applied from, you can create a unique application form link for each social platform or job board site.

1. Once you have created the job, click “Invite” in the top right corner.

2. In the Source Links field, select the site you will be placing the job ad on and click “Generate Link”.

3. Copy the link URL and paste it into a word document for later.

4. When you create the job ad on that site, include the link for candidates to apply for the position.

5. Candidates who apply using that link will be flagged in your account. This information will also appear in the export list.

Create a Job Application

Create a Job

Export List of Candidates


How did we do?